When you recreate your mail profile – for instance when the original got corrupted or when you reinstalled your PC and configure Outlook for the first time again – and you originally had Outlook configured to leave a copy on the server (POP3 account), it will collect all the e-mails from the server again even when you have received them in a previous configuration. You’d then still be able to select with which address you send out your emails.
To read up on the difference between a separate mailbox and aliases see: About mailboxes, addresses and aliases. When you also have the option configured to leave a copy on the server (POP3 account), both accounts will collect the same e-mail leaving you with duplicates. In the case of an alias, you would basically have the same account configured twice as all emails from either alias is being received in the same mailbox. When you configure multiple accounts in Outlook, make sure that these are indeed separate accounts and not just aliases for the same mailbox. When you’ve received multiple emails, all those emails will be verified starting with the first rule again. Keep in mind that if you have even more rules configured that should always trigger – for instance that assigns messages to a category or marks it for follow up – you’ll need to sort your rules in the correct order as well.Īlso note that the “stop processing more rules” would only affect the current message that is being checked. If we would add that action to the first rule and the rule applies to a received message, the action “stop processing more rules” will prevent that the second rule will be executed as well. The way to prevent this, is to add the action “stop processing more rules” to the rule. Now imagine that you receive an e-mail from me where I have the word Outlook in the subject both rules with apply! So it will get moved out of the Inbox two times and thus create a duplicate.
In this example there are two rules configured The following example will show how this can lead to duplicates.
This is because for each e-mail received, Outlook will fire all configured rules against it. Rules, and more specific “Move to folder” rules, is the most easiest one to get yourself some duplicates.
Office 365 for mac duplicate contacts how to#
This article discusses the most common configuration issues which lead to e-mail duplication and how to prevent them from happening again. Actually, I’m not talking about just a single e-mail here but basically all your e-mails and not just twice but LOTS of times. It’s probably one of the most annoying things receiving the same e-mail multiple times.
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